Notification Subscriptions
  • 06 Jul 2025
  • Dark
    Light
  • PDF

Notification Subscriptions

  • Dark
    Light
  • PDF

Article summary

The Dataloop notification system allows you to stay informed of updates, issues, and alerts in all your projects. Notifications cover your active project and all projects within your active organization, depending on your role. By default, notifications will be received via enabled channels, such as email and the Dataloop inbox.

You can easily access the inbox notifications via the bell icon in the top-right corner of the platform. When new notifications are available, a counter appears on top of the bell icon (your inbox).


Notification Categories

The notification system supports the following categories of alerts:

Automations - Pipeline and Application Services

Prerequisites

To subscribe Pipeline and Application alert notifications in your project/s, ensure you have either the Project Owner or Developer role. All permitted users are automatically subscribed by default.

When the system triggers an alert, a notification is sent to its subscribers. You can manage your notification subscriptions from your Manage Notifications Subscriptions topic.

Notification Alert Types

The following table provides the notification types and details of Application and Pipeline alert types:

Type

Entity

Project Role

Message

Details

Error image.png

Service

Developer, Owner

CrashLoopBackOff - Service Codebase Error

Error with service codebase.

Error image.png

Service

Developer, Owner

CrashLoopBackOff - Service Requirements Error

Error with service requirements.

Error image.png

Service

Developer, Owner

CrashLoopBackOff- Service Init Function Error

Error while running service init.

Error image.png

Service

Developer, Owner

CrashLoopBackOff - Service Authorization Error

Error with bot login or access to the project in service.

Error image.png

Service

Developer, Owner

CrashLoopBackOff - Service Internal Error

Internal (unknown) dataloop error for service.

Error image.png

Service

Developer, Owner

ImagePullBackOff

Service Docker Image Pull Error

Error image.png

Service

Developer, Owner

Service Execution Failed

Execution Log

Error image.png

Pipeline

Developer, Owner

Pipeline Cycle Failed

Execution Log

Error image.png

Service

Developer, Owner

Service Forced Deactivation

Cannot be turned off

Important

You cannot disable System Notifications.


Workflow - Tasks and Assignments

Prerequisites

The users will get notified about workflow updates in the following cases:

  • Task owners get notified when a task is created, updated, and completed, or when the due date expires. Also, be notified when assignments are completed.

  • Task users (assignees) get notified when being assigned to a new assignment, being  removed from it, or on updates in the assignment, including priority changes and due date expiration.

When the system triggers an event, a notification is sent to its subscribers. You can manage your notification subscriptions from your Manage Notifications Subscriptions topic.

Notification Alert Types

The following table provides the notification types and details of the workflow events:

Type

Entity

Role

Message

Details

Info image.png

Tasks

Task owner

Task Created

A new task was created.

Info image.png

Tasks

Task owner

Task Completed

Task completed - all assignment are done.

Info image.png

Tasks

Task owner

Task Updated

Changes were made to the task by...

Info image.png

Tasks

Task owner

Task context: Assignment Completed

Assignment is done by...

Error image.png

Tasks

Task owner

Task Expired

Expiration alert - Task is overdue.

Info image.png

Assignments

Assignee (individual)

Assignment Created

New work assignment is available.

Info image.png

Assignments

Assignee (individual)

Assignment Canceled

Assignee removed from an assignment.

Info image.png

Assignments

Assignee (individual)

Assignment Updated

Changes were made to the assignment by...

Error image.png

Assignments

Assignee (individual)

Assignment Expired

Expiration alert - Assignment is overdue.

Info image.png

Assignments

Assignee (individual)

Assignment Priority Change

Priority change for assignment.

Info image.png

QA Flow

Assignee (individual)

New Issue

An new issue was opened.

Info image.png

QA Flow

Assignee (individual)

New "For Review"

An issue was submitted for review.

Info image.png

QA Flow

Assignee (individual)

New Note Annotation

A new note was assigned.

Info image.png

QA Flow

All annotation-note assignees (annotator or reviewer)

Annotation comment updated

Annotation comment updated.


Notification Retention Policy

The Dataloop platform retains inbox notifications for a maximum of 90 days.


Notification Frequency

General

The notification system groups display notifications based on the related entity ID and notification type, to prevent overload.

Email Notifications

  • You will not receive more than one email notification for the same error within an hour.
    • Service or Pipeline notifications: You will receive notifications for each service ID, Pipeline ID, or error type.
    • Workflow notifications:
      • You will receive notifications for task ID or Assignment ID.
      • You will receive notifications for every new task or assignement.
  • If you deactivate the email channel, it does not stop the system's notifications. You will receive system notifications via email.

Manage Notifications Subscription

Organizations are automatically enabled inbox and email notifications channels for their projects. The control on enabled channels is available to Organization owners/admin only, from the notification settings page.

To unsubscribe yourself from the Notification, follow the instructions:

  1. In the platform header, click on your User Profile icon.


  1. Select Settings from the list. A User Settings popup window is displayed.

  1. Go to the Notifications Subscriptions section and use the toggle to enable or disable the following notification subscriptions:

    1. Automation - Pipeline and Application Services (developers & owners only)

    2. Workflow - Tasks and Assignments

Notification channels

  1. By unsubscribing yourself, you'll no longer receive notifications through any available channels in your organization (inbox, email, etc.).

  2. Stay tuned for new notification channels like Slack and customize integrations.