Manage Your Tasks

Dataloop enables users to efficiently search, filter, manage, and take action on annotation and QA tasks using smart search, advanced filters, task-specific actions, and archive controls, while ensuring data integrity and performance insights through automated archiving and analytics integration.

Search tasks

Use Smart Search to quickly find and auto-complete tasks. As you type, suggestions will appear based on your input. Smart Search will fetch suggestions from the first 100 tasks, dynamically updating as you refine your search.

Use the following search criteria to search tasks in the Search field:

To search for a task, utilize the following criteria:

• Task Name: This displays tasks with the matching task name.
• Task ID: It lists the tasks based on their unique task ID. You can either use the Copy Task ID icon next to the Task Name or use the URL to get the Task ID.
• Dataset name: This displays tasks with the matching dataset name.

After entering the search criteria, you can begin the search by either pressing the Enter (or Return) key or by clicking outside the Search field.

Filter tasks

The Labeling Tasks page enables you to use the following filter criteria to filter tasks when you click on the Select filters:

• Filter Using the Task Owner or Username: Select the Project Owner's name from the Select owner dropdown list to filter the tasks.
• After you select the filter criteria, the system initiates the search function.
• Clear Filters: To clear the search or filter criteria, click on the Clear Filters button.

Task actions

When you click on a task, a Task Actions button is displayed on the right-side panel of the labeling tasks page. Also, the following list of actions displayed:

• Edit Task: Edit the task allows you to change task details, such as the assignees, due date, and more. For more information, see the Edit an Annotation article.
• Open Task Browser: This allows you to open and view the task browser page.
• Open Task Analytics: This takes you to open and view the Analytics page of the task. For more information, see the Analytics article.
• Delete Task: This allows you to delete the selected task. This option will be unavailable if annotation tasks with open issues or issues for review.

Add items to existing tasks

Before adding items to an existing task, you may select the items you wish to add by clicking on them (CTRL+click to select multiple items). If you do not select any items, you can choose to filter the items with a DQL query or add all items that are not already included in the task.

1. Open the Data page.
2. Identify and open the Dataset.
3. Select the required items from the dataset.
4. Click Dataset Actions.

6. Select Labeling Tasks > Add to existing task from the list.
7. In the Select Task section, select the task to which you need to add items.
8. Click Next: Data Source.
9. In the Data Source section, edit the Filters details, if required.
10. Click Next: Assignments.
11. In the Assignments section, add contributors from the Available Contributors list to the Assigned Contributors list.
12. Click Add Items.

Edit labeling tasks

1. Open the Labeling page from the left-side menu.
2. Select the labeling task from the list, and click on the Task Actions.
3. Select Edit Task from the list. The Edit Task page will be displayed, indicating whether it originated from Pipeline or Labeling through the respective tag.

4. Select the required section and make the changes. For more information about each section, see Create an Annotation Task. You can modify only the following fields:
   1. General:
      1. Task Name
      2. Owner
      3. Priority
      4. Completion Due Date
   2. Instructions: Recipe
   3. Assignments:
      1. Edit the Item Workload
      2. Reassign
5. Click Save Changes.

Edit review (QA) tasks

1. Open the Labeling page from the left-side menu.
2. Select the review QA task from the list, and click on the Task Actions.
3. Select Edit Task from the list. The Edit Task page will be displayed, indicating whether it originated from Pipeline or Labeling through the respective tag.

4. Select the required section and make the changes. For more information, see the Create a Review (QA) task topic.
5. Click Save Changes.

Archive Tasks

Once you delete tasks or datasets:

Deleting Tasks: When you delete a task, if the task has been part of analytics activities, instead of deleting, Dataloop platform will automatically archive it for you. This means all the usual steps of deletion will take place, except the task will be safely stored in our archive rather than being permanently removed. This also applies to any assignments within the task that have analytics data – they'll be preserved in the archive as well.

Dealing with Datasets: When it comes to datasets, if any tasks within the dataset have been active or have analytics data, rest assured they won't be deleted. This is to ensure that no significant information or insights are inadvertently lost.

Archive Flag: If a task or assignment is archived due to associated activity after the deletion, a status indicating it is archived (archive= true) will be added to its metadata.system. This status can be used to specifically search for archived tasks or assignments.

Analytics Performance Tab: For a comprehensive view, our Analytics Performance Tab will now include data from archived assignments. You'll be able to see details like the assignment name and the annotator involved, even for tasks that have been archived instead of deleted. Ensure you have Annotation Manager or above to view archived assignments.

Delete tasks

1. Open the Labeling page from the left-side menu.
2. Identify the Annotation or QA task that is to be deleted and click on the 3-dots icon.
3. Select Delete Task from the list. A confirmation message is displayed.
4. Click Yes. A confirmation message is displayed.